Southend Coastal Rowing Club

 

Constitution

The draft constitution of Southend Caastal Rowing Club can be found below

1.0

The Club

The club shall be known as Southend Coastal Rowing Club, hereinafter referred to as the club.

2.0

Club Objectives

The objectives of the club are to further the sport of rowing both recreational and for competition in both traditional & modern Coastal boats and to provide facilities both practical and social for the membership.

3.0

Classes Of Membership

A Full Members - over the age of 18
B Cadet members - Under the age of 18. Those under the age of 16 will only be admitted when one or both parents are members.
C Student members - Over the age of 18 but continuing in full time education
D Associate / social members - Do not have access to or use of club boats and equipment and may not keep a boat on club premises.

3.1

Candidates for election to membership shall make written application to the club secretary on the form provided. The power of election shall rest with the committee who may refuse to elect to membership any application without assigning a reason for so doing.

3.2

A person, who has been expelled from or refused membership of British Rowing shall not be eligible for membership.

4.0

Equal Opportunities Policy

The Club will ensure that the talents and resources of all members are utilised to the full and that no member receives less favourable treatment on the grounds of gender, disability, marital status, creed, social class, ethnicity, age or sexual orientation.

5.0

Safeguarding

Everyone who participates in rowing is entitled to do so in a safe and enjoyable environment. Southend Coastal Rowing Club is committed to safeguarding children and vulnerable adults from harm and abuse, in strict accordance with the guidance and policies of British Rowing.

6.0

Entrance Fee

Each applicant for membership shall if his/her membership application be accepted, pay an entrance fee, the amount of which shall be determined by the committee at their discretion.

7.0

Subscriptions

The rates of subscription shall be determined by the members at the Annual General Meeting and shall be due upon election and, thereafter, on or before the date set for the Annual General Meeting.

8.0

Cessation of Membership

8.1

Any member may resign by giving notice in writing to the secretary.

8.2

Any member violating any of the rules or regulations of the club or being adjudged guilty of unsatisfactory conduct may, by resolution of the committee, be suspended or expelled. Any member so suspended or expelled may appeal to a Special General Meeting if such an appeal is sponsored in writing and signed by not less than 12 Full members.

8.3

A member shall be deemed to have resigned from the club if, after due notice in writing, he/she has not paid by the January meeting the annual subscription which became due at the AGM.

9.0

Disqualification from Holding Office

9.1

Only full members entitled to vote are eligible to hold office.

9.2

Any member under the age of 18 shall not be eligible for election to the committee of the club.

10.0

The Club Committee

10.1

The Committee shall conduct the affairs of the club as a whole and shall consist of a Chairman, Hon Secretary, Hon Treasurer, and other officers as deemed necessary, together with 5 ordinary members.The Committee shall have the power to co opt further members but they shall have no right to vote at Committee meetings.

10.2

Nominations for the position of all officers shall be put forward in the form of a written motion, signed by at least two club members eligible to vote.

10.3

The term of office shall be for one year, and members shall be eligible for re-election. Flag Officers i.e. Chairman & Vice Chairman shall serve a maximum term of three years.

11.0

Officers of the Committee

11.1

Chairman The Chairman will preside at all General meetings of the club and at all meetings of the Committee. He or she shall be responsible for guiding the activities of the club in accordance with its general policy as expressed by the majority of its members. The Chairman shall represent or arrange for the representation of the club at BR regional level and at meetings of other organisations. He/she shall ex officio be a member of any other committee of the club.

11.2

The Captain. The Captain shall be responsible for training coaching and representation of the club in competitions.

11.3

Hon Secretary/ The Honorary Secretary will be responsible for the organisation of meetings of the committee and of the club, and the recording of minutes relating to such meetings and all correspondence relating to the general business of the club.

11.4

The Honorary Treasurer will be responsible for the collection of all monies and shall keep such books of account as required by the AGM. The Hon Treasurer shall audit the books annually and shall produce at the AGM accounts showing the financial state of the club accompanied by the Hon Auditors report.

12.0

Duties of the Committee

12.1

The committee is responsible for the general conduct of the clubs business and activities.

12.2

The committee shall meet at regular intervals during the year, as required by the business to be transacted.

12.3

Special meetings of the committee shall be called by the Hon Secretary on instructions from the Chairman, or not less than three committee members.

12.4

A quorum shall consist of not less than five members.

12.5

In the case of casual vacancy among the committee, the said committee shall be entitled to appoint another eligible person to act until the next AGM.

12.6

if any member be absent from 6 consecutive meetings of the committee that person shall vacate their position on committee automatically unless in the opinion of the committee their explanation is satisfactory.

13.0

General Meetings

13.1

An Annual General Meeting shall be held in October of each year. There shall be laid before the meeting a statement of accounts made up to the first day of the month of September immediately preceding.

13.2

An Extraordinary General Meeting shall be called on the instructions of a simple majority of the committee, or on a requisition signed by not less than 12 of the members of the club entitled to vote.

13.3

Not less than 21 days clear notice shall be given, specifying to all members the time and business of the General Meeting.

13.4

Motions for discussion at Annual General Meetings not of origin from within the committee, shall be lodged with the Hon Secretary at least 30 days preceding the AGM, and be proposed and seconded by 2 full members entitled to vote.

13.5

At any General meeting, a resolution put to the vote of the meeting shall be decided by a show of hands, of the entitled to vote, except when more than one nomination has been received for a position on the committee, in which case voting will be by secret ballot.

13.6

At all General Meetings the Chairman will preside or in his/her absence, the voting members present will elect a Chairman for the meeting.

13.7

At all General Meetings not less than 20 members of the club entitled to vote shall constitute a quorum.

13.8

Absences of quorum, If after half an hour from the time appointed for the meeting a quorum is not present, the meeting if called at the request of the members, shall be dissolved. In any other case, the meeting shall be adjourned until a time and place to be fixed by the committee. If a quorum is not present within half an hour from the time appointed for an adjourned meeting, the members present shall form a quorum.

13.9

Accidental Ommission - Accidental omission to give notice of a meeting to, or the non-receipt of notice of, a meeting by any member shall not invalidate the proceedings of a meeting.

14.0

Liability

The General Committee shall manage the affairs of the club. Financial or legal liability incurred in the rightful exercise of their office shall not however, be the personal liability of the committee, but shall be the responsibility of the club as a whole.

15.0

Club Property

15.1

The property of the association, other than cash at the bank, shall be vested in not less than two and not more than four Trustees. They shall hold the property upon trust for the members of the association in accordance with the directions of the management committee.

15.2

The Trustees shall deal with the property as directed by resolution of the Committee and entry in the minutes shall be conclusive evidence of such a resolution.

15.3

The Trustees shall be elected by the members in a general meeting following nomination by the Committee and shall hold office until death or resignation unless removed by the members in a general meeting.

15.4

The Chairman, is nominated as the person to appoint new Trustees within the meaning of section 36 of the Trustee act 1925. A new Trustee shall be nominated by the resolution of the members in a general meeting and the Chairman shall by deed duly appoint the person so nominated by the members in a general meeting as the new Trustee of the association and the provisions of the Trustee act 1925 shall apply to any such appointment. Any statement of fact in any such deed of appointment shall in favour of a person dealing bona fide with the association or the management committee be conclusive evidence of the fact so stated.

15.5

The Trustees shall be entitled to an indemnity out of the property of the association for all expenses and other liabilities properly incurred by them in the discharge of their duties.

16.0

Voting

Only full members, and Student members over the age of 18 years are entitled to vote at all meetings.

17.0

Alteration of Constitution

17.1

This constitution shall not be altered, amended or rescinded except by a general meeting of the club.

17.2

A resolution to give effect to a change must be passed by at least 75% of the members present at the General meeting, and voting on this behalf.

18.0

Auditor

Every Annual General Meeting shall appoint an Hon Auditor who shall at least once in every year examine the accounts of the club, and ascertain the correctness of the income and expenditure accounts and of the balance sheet.

19.0

Distribution of Profits

Under no circumstances will any profit be distributed to members. Any profits earned shall be used in furthering the objects of the club.

20.0

Club Termination

The club shall not terminate except by a resolution of a Special General Meeting convened for the purpose and, in such an event, any surplus assets shall be handed over to a body or bodies with similar objects or to a charity or charities agreed by the meeting which formally terminates the club.

21.0

Power of Decision

Any matter not provided for in this constitution, or any question over the interpretation of it shall be dealt with by the committee whose decision shall be final.

22.0

Safety

The Committee shall appoint a member to act as Safety Adviser whose duty it will be to understand the requirements of the BR Code of Practice for Water Safety and advise on their prominent display, their observation and their implementation at all times.

23.0

Declaration

Each member upon joining shall sign the following declaration.

Name __________________________________

Upon acceptance into membership of the Southend Coastal Rowing club, I understand that rowing is undertaken at my own risk. I confirm that I do not suffer from any disability or medical condition, which may render me, unfit for strenuous exercise. I also understand that rowing from the club is undertaken on tidal waters with strong tides and that the use of lifejackets or personal buoyancy aids is recommended. I also confirm that I am able to swim a minimum of 100 meters (ROSPA) recommended standard) and that I undertake to wear a lifejacket or personal buoyancy aid at all times on the water if I cannot swim adequately.

Signed __________________________________

Parent or Guardian (if under 18) __________________________________

* Should such a medical condition exist, this will not necessarily preclude you from membership / participation, but it must be declared.

Nature of Medical condition / Disability __________________________________

Signed __________________________________

Parent or Guardian (if under18)

Should you be in any doubt, advice should be sought from the Club